4240.0.55.001 - National Early Childhood Education and Care Collection Manual, 2010
ARCHIVED ISSUE Released at 11:30 AM (CANBERRA TIME) 05/04/2011 First Issue
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SERVICE PROVIDER LEVEL DATA ELEMENTS - URL
Exclusions: The post office box or other non-geographic address of the service provider. Representational class: Text Data type: String Format: [X(180)], for example: 25 Todd Street Maximum character length: 180 Supplementary responses:
Counting rules:
Additional information:
If a jurisdiction is able to accurately code address to CD and provide detailed information on coding process and validations made, there is no requirement to provide this data element. Where the address is unknown, identify the reason for the unknown response and document any follow-up processes undertaken. Australian state/territory identifier Technical name: Service provider organisation - Australian state/territory identifier, code N METeOR identifier: No corresponding METeOR identifier. This was an additional 2010 data element. Related aggregate data element: Service provider organisation - Australian state/territory identifier Definition: An identifier of the Australian state or territory where an organisation or agency can be located, as represented by a code. Components: The Australian state or territory where the service provider can be located. Rationale: The state and territory identifier provides a further ability to identifying the geographical location of a service provider. This information, when combined with the 'suburb/town/locality', 'postcode' and 'address line' service provider level data elements, can be used to identify the 'geographical location of organisation (CD)' code of the service provider. Inclusions: All Australian states and territories including Cocos (Keeling) Islands, Christmas Island and Jervis Bay Territory. Exclusions: No Australian state or territory will be excluded. Representational class: Code Data type: Number Format: N, for example: 2 Maximum character length: 1 Permissible values:
2 - Victoria 3 - Queensland 4 - South Australia 5 - Western Australia 6 - Tasmania 7 - Northern Territory 8 - Australian Capital Territory 9 - Other territories (Cocos (Keeling) Islands, Christmas Island and Jervis Bay Territory) Counting rules:
Additional information:
Confirm that 'Address line', 'Suburb/town/locality' name and 'Postcode' data elements correspond with an address located within the jurisdiction specified by this data element. Geographic location of organisation (CD) Technical name: Service provider organisation - geographic location CD, code (ASGC 2009) NNNNNNN METeOR identifier: 397266 METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/397266> Related aggregate data element: Service provider organisation - geographic location of organisation (CD) Definition: The geographical location of an agency using a seven digit numerical code which indicates the Collection District (CD) within the state or territory of Australia. Components: The seven-digit ASGC code which identifies the geographical location of the service provider, comprising a single-digit code to indicate state or territory, and a six-digit code for the CD within the state/territory. Rationale: The CD code is used to determine the socio-economic status for the area in which the service provider is located. This information assists in derivation of disadvantage status and the disaggregation of Indigenous students by geographic location. Inclusions: The ASGC 2009 CD code indicating the geographical location of the organisation. Exclusions: CD codes pertaining to a post office box location or other non-residential address of the service provider. Classification scheme: Australian Standard Geographical Classification 2009 Representational class: Code Data type: Number Format: NNNNNNN, for example: 397266 Maximum character length: 7 Supplementary value: 'Unknown' responses reported as '9999899' Counting rules:
Additional information:
MapInfo Professional is the Geographic Information System (GIS) software that is most widely used within the ABS for coding addresses to CD. Jurisdictions wishing to undertake their own coding should contact the ABS for further information about this product. Management type Technical name: Service provider organisation - management type, early childhood education and care code N METeOR identifier: 395206 METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/395206> Related aggregate data element: Service provider organisation - management type Definition: The type of legal or social entity responsible for managing a service, as represented by a code. Components: Report information on the legal or social entity responsible for managing the service. Rationale: To identify and record the type of entity responsible for managing the preschool program. This data element is used, in conjunction with other data elements about service provision, to obtain a more detailed appraisal of service availability and how services are provided. Inclusions: Include the management type of the service provider as one of the following:
Exclusions: Exclude any legal or social entity associated with the service that does not have management responsibilities with that service. Representational class: Code Data type: Number Format: N, for example: 3 Maximum character length: 1 Permissible values:
2 - Government managed: Australian, state/territory and local government managed services 3 - Private-for profit: for-profit service provided or managed by a company or private individual 4 - Independent school: a non-government school that is governed, managed and accountable at the level of the individual school 5 - Other: (e.g. employer sponsored services) Supplementary values:
Counting rules:
Additional information:
Where the name of the management type is unknown, identify the reason for the unknown response and document any follow-up processes undertaken. Organisation identifier Technical name: Service provider organisation - organisation identifier, X(15) METeOR identifier: 397155 METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/397155> Related aggregate data element: Service provider organisation - organisation identifier Definition: A unique identifier assigned to each service which delivers child care or preschool services to children. Components: Assign a unique identifier to each service provider. Rationale: The organisation identifier is used to enable accurate identification of the service provider. Ideally, it should include components that identify state/territory, the main service type and an individual number for each service. The number may be used to identify particular records that require some follow-up contact with services to resolve any queries on the data reported. Each service included in the ECEC Collection should have a unique identifier at the national level. Inclusions: Include a unique identifier for each service provider. Exclusions: Exclude identifiers belonging to a registered business owner or funded organisation operating the service, where different from the identifier assigned to the individual service provider. Representational class: Identifier Data type: String Format: X(15), for example: SAG0502691 Maximum character length: 15 Additional information:
Further information on the collection of this data element will be provided for the 2011 collection. Organisation name Technical name: Service provider organisation - Organisation name METeOR identifier: No corresponding METeOR identifier. This is an additional 2010 data element. Related aggregate data element: Service provider organisation - Organisation name Definition: The operating or trading name of the service which delivers a preschool program to children. Components: Report the operating or trading name of the service which delivers a preschool program to children. Rationale: The name by which a service provider is known or called, to allow accurate identification of each individual service provider. Inclusions: The service provider's full operating or trading name. Exclusions: The registered business name, where materially different from the name of the children's services institution(s) that it manages or owns. Representational class: Text Data type: String Format: [X(180)], for example: Gum Tree Kindergarten - Gawler Centre Maximum character length: 180 Supplementary values:
Counting rules:
Additional information:
Where the name of the service provider is unknown, identify the reason for the unknown response and document any follow-up processes undertaken. Postcode - Australian (service provider organisation) Technical name: Service provider organisation (address) - Australian postcode, code (Postcode datafile) {NNNN} METeOR identifier: 290064 METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/290064> Related aggregate data element: Service provider organisation (address) - postcode - Australian Definition: The numeric descriptor for a postal delivery area, aligned with locality, suburb or place for the address of an organisation, as represented by a code. Components: Report the postcode which identifies the geographical location of the service provider. Postcode data involves a conversion from postcodes to the Australian Bureau of Statistics postal areas. Rationale: To identify and record the postcode that identifies the geographical location of the services provider. This information, when combined with the 'address line', 'suburb/town/locality' and 'Australian state/territory identifier' service provider level data elements, can be used to identify the 'geographic location of organisation (CD)' code. Inclusions: Include the postcode which identifies the geographical location of the service provider. Exclusions: The postcode of a post office box or other non-geographic address of the service provider. Classification scheme: Postcode datafile Representational class: Code Data type: Number Format: {NNNN}, for example: 5118 Maximum character length: 4 Supplementary responses:
Counting rules:
Additional information:
If a jurisdiction is able to accurately code address to CD and provide detailed information on coding process and validations made, there is no requirement to provide this data element. Where the postcode is unknown, identify the reason for the unknown response and document any follow-up processes undertaken. Service activity type Technical name: Service provider organisation - service activity type, children's service code N METeOR identifier: 354632 METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/354632> Related aggregate data element: Service provider organisation - service activity type Definition: The type of service available or provided by a children's service agency, as represented by a code. Components: Report information on the main type of service available or provided by the service provider. Rationale: To identify and record the main service activity type of the service provider. The range of activity types in which a preschool program may be delivered are quite diverse across jurisdictions. This data element is used, in conjunction with other data elements about service provision, to obtain a more detailed appraisal of service availability and provision. Inclusions: Include the main service activity type of the service provider from the following:
Exclusions: Exclude other activity types offered by the service provider which are not the service provider's main activity type. Representational class: Code Data type: Number Format: N, for example: 7 Maximum character length: 1 Permissible values:
2 - Occasional care: comprises services usually provided at a centre on an hourly or sessional basis for short periods or at irregular intervals for example parents who need time to attend appointments, take care of personal matters, undertake casual and part time employment, study or have temporary respite from full time parenting. These services provide developmental activities for children and are aimed primarily at 0-5 year olds. Centres providing these services usually employ a mix of qualified and other staff. 3 - Outside school hours care: comprises services provided for school aged children (5-12 year olds) outside school hours during term. Care may be provided on student free days and when school finishes early. For the purposes of this collection vacation care is recorded separately. 4 - Vacation care: comprises services provided for school aged children (5-12 year olds) during vacation periods. 5 - Family day care: comprises services provided in the carer’s own home. The care is largely aimed at 0-5 year olds, but primary school children may also receive care before and after school, and during school vacations. Central co-ordination units in all states and territories organise and support a network of carers, often with the help of local governments. 6 - In-home care: comprises services where an approved carer provides care in the child’s home. Families eligible for in-home care include families where the parent/s or child have an illness or disability; families in rural or remote areas; parents working shift work or non-standard hours; families with more than two children from a multiple birth and/or more than two children under school age; and families where a breast-feeding mother is working from home. 7 - Preschool: comprises a structured educational programme usually provided by a qualified teacher on a sessional basis in dedicated preschools. Similar educational programs or curricula may be provided in long day care and other settings. These are primarily aimed at children in the year or two before they commence full-time schooling. Supplementary values: 9 - Not stated/inadequately described Counting rules:
Additional information:
Where the activity type is unknown, identify the reason for the unknown response and document any follow-up processes undertaken. Service delivery setting (children's service) Technical name: Service provider organisation - service delivery setting, children's services code N METeOR identifier: 315173 METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/315173> Related aggregate data element: Service provider organisation - service delivery setting (children's service). Definition: The type of setting in which children's service activities are provided or could be provided by a service provider, as represented by a code. Components: Report information on the type of setting in which the children's service activities are provided by the service provider. Rationale: To identify and record the type of setting in which children's service activities are provided. The range of service settings in which a preschool program may be delivered are quite diverse across jurisdictions. This data element is used, in conjunction with other data elements about service provision, to obtain a more detailed appraisal of service availability and how services are provided. Inclusions: Include the service delivery setting of the service provider from the following:
Exclusions: Exclude services not providing a preschool program. Representational class: Code Data type: Number Format: N, for example: 5 Maximum character length: 1 Permissible values:
2 - Centre-based - other: refers to a purpose built building or buildings where a child care or preschool program is delivered and the primary function of the building is non-residential, e.g. a child care centre, dedicated preschool etc. 3 - Home-based - child's home: refers to a private residential dwelling where the child lives. 4 - Home-based - other: refers to a private residential dwelling where a child care or preschool program is delivered by someone other than the child’s parents, carers or guardians, e.g. a family day care caregiver’s house. 5 - General community setting: refers to child care or preschool programs delivered at a general community infrastructure facility (e.g. a park, neighbourhood house, community hall, library etc.) Supplementary values:
Counting rules:
Additional information:
Where the service delivery setting is unknown, identify the reason for the unknown response and document any follow-up processes undertaken. Service operation weeks Technical name: Service provider organisation - number of service operation weeks (calendar year), total NN METeOR identifier: 270377 METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/270377> Related aggregate data element: Service provider organisation - service operation weeks Definition: The actual number of weeks per year that the agency is open for the provision of service. Components: Collect the number of weeks per year that the service provider is open for provision of the preschool program. Rationale: To identify and record the number weeks per year that a service is open for provision of a preschool program. Inclusions: Include the total number of weeks that the service provider is open per year and providing a preschool program. Exclusions: Exclude weeks during the year in which the service provider is not offering a preschool program or is not operational. Representational class: Total Data type: Number Format: NN, for example: 40 Maximum character length: 2 Supplementary values:
99 - Not stated/inadequately described Unit of measure: Week Counting rules:
Additional information:
Where the operation weeks are unknown, identify the reason for the unknown response and document any follow-up processes undertaken. Suburb/town/locality name (service provider organisation) Technical name: Service provider organisation (address) - suburb/town/locality name, text [A(50)] METeOR identifier: 290059 METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/290059> Related aggregate data element: Service provider organisation (address) - suburb/town/locality name Definition: The full name of the general locality containing the specific address of an organisation, as represented by text. Components: Report the suburb/town/locality name which identifies the general locality of the service provider. Rationale: To identify and record the general locality of the service provider. This information, when combined with the 'address line', 'postcode' and 'Australian state/territory identifier' service provider level data elements, can be used to identify the 'geographic location of organisation (CD)' of the service provider. Inclusions: Include the suburb/town/locality name which identifies the general locality of the service provider organisation. Exclusions: Exclude the suburb relating to a post office box or other non-geographic address of the service provider. Representational class: Text Data type: String Format: [A(50)], for example: Gawler Maximum character length: 50
Counting rules:
The locality name may be a town, city, suburb or commonly used location name such as a large agricultural property or Aboriginal community. Additional information:
Where the suburb is unknown, identify the reason for the unknown response and document any follow-up processes undertaken.
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