4240.0.55.002 - National Early Childhood Education and Care Collection: Data Collection Guide, 2013  
ARCHIVED ISSUE Released at 11:30 AM (CANBERRA TIME) 07/03/2014   
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SUBURB/TOWN/LOCALITY NAME

ABS short name: PSN_ADDRESS
ABS Template reference (Child URL): Column R
METeOR Technical name: Address – suburb/town/locality name, text X[46]
METeOR identifier: 429889
METeOR link: <http://meteor.aihw.gov.au/content/index.phtml/itemId/429889>
METeOR definition: The name of the locality/suburb of the address, as represented by text.

Scope

Inclusions: For all children enrolled in a preschool program include:

  • The suburb/town/locality name of the child's parent or guardian, with whom the child spends the majority of their time.

Exclusions:
  • The suburb/town/locality name for a post office box of the child's parent or guardian.
  • The suburb/town/locality name of any other parent or guardian of the child that is not the parent or guardian with whom the child spends the majority of their time.
  • Children not enrolled in a preschool program.

Underlying Concepts

Concept: Suburb/town/locality name.
Nominal definition: The suburb, town or locality name component of a child's address that identifies the child's place of usual residence.
Operational definition: The suburb, town or locality name component of a child's parent or guardian's address, that identifies where the child's parent or guardian lives, reported for the parent or guardian with whom the child spends the majority of their time. The child's parent or guardian must be asked to identify the suburb, town or locality name on the child's behalf.
Supporting data elements: The following data elements are used in conjunction with Suburb/town/locality name to geo-code an address to Collection District (CD), Statistical area level 1 (SA1) and Mesh Block (MB) for the data elements Area of usual residence - ASGC 2006 (Collection District), Statistical area level 1 (SA1) ASGS 2011 and Area of usual residence (Mesh Block) ASGS 2011.

Suburb/town/locality name can also be used to validate CD codes and SA1 codes or other supplied address data elements.

Conceptual issues:
  • The Suburb/town/locality name for the child should be reported using the concept of 'usual residence', which is nominally defined as 'the place where the person has or intends to live for 6 months or more'.
  • Operationally, the address details of the child's parent or guardian are recorded as it is assumed that the child lives with the parent or guardian. It is not operationally possible to confirm whether or not the address provided on the service provider records is the place that the parent or guardian has or intends to live for 6 months or more, in accordance with the nominal definition of 'usual residence'.

Standard Jurisdictional Output Categories

Representation class: Text
Data type: String
Format: X(46), for example, Gawler
Maximum character length: 46
Supplementary values:
    UNKNOWN - Not stated/inadequately described
    CONCEALED - Concealed Record


2.1.16 LEGAL VALUE CHECKS

Edit specificationsEdit resolution
1. If field is blank.Provide a valid suburb/town/locality name otherwise amend to appropriate supplementary value.
2.If field is not code 1, 2, 3 or 9Amend to 'CONCEALED' if required’.


Guide of Use

If a jurisdiction is able to accurately code complete address information for CD, SA1 and MB, there is no requirement to provide this data element. However, if jurisdictions do not provide Address line in addition to CD, SA1 and MB codes, detailed information on jurisdictional geo-coding processes and validations should be provided to the ABS.

Counting rules:
  • The Suburb/town/locality name should reflect the place of usual residence of the child's parent or guardian with whom the child spends the majority of their time.
  • Suburb/town/locality name should be obtained from the child's enrolment record.
  • If the child spends 50% with one parent/guardian and 50% with the other, record the first suburb/town/locality name recorded.
  • The locality name may be a town, city, suburb or commonly used location name such as a large agricultural property or Aboriginal community.
  • Include those children who are living outside of the jurisdiction's borders, if the child attends preschool within the jurisdiction. For example, a child living in Queanbeyan that attends a preschool within Canberra, would be recorded within the ACT jurisdictional data set, not the NSW data set.
  • For children boarding at a boarding school, report the suburb/town/locality name of the child's parent or guardian, not the boarding school.

Classification Definitions

UNKNOWN – Not stated/inadequately described
For use when the address of the child’s parent or guardian is unknown, not stated, or inadequately described. Where the address is unknown, the ABS requests that jurisdictions identify the reason for the unknown response and document any follow-up process undertaken.

CONCEALED – Concealed Record
For use when the address of the child's parent or guardian is concealed/withheld to protect the child’s identity.

Other Information

Related aggregate data elements: No related aggregate data element.



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