DATA ELEMENTS AND DATA ELEMENT CONCEPTS
DATE OF REGISTRATION
IDENTIFYING AND DEFINITIONAL ATTRIBUTES
Metadata type:
DATA ELEMENT Version: 1
Definition:
The date on which a defendant is first acknowledged as being a new item of work to be dealt with by the court.
Context:
Date of Registration is used to determine Date of Initiation for those defendants who do not go through a committal process.
RELATIONAL AND REPRESENTATIONAL ATTRIBUTES
Datatype:
Alphanumeric
Field size:
Min: 10 Max: 10
Representational form:
Date
Representational layout:
DD/MM/YYYY
Data domain:
Valid date
Guide for use:
Only one Date of Registration may be applied to each defendant's case.
Where there are multiple dates of registration for charges for a defendant's case, the earliest date is used.
Verification rules:
Date of Registration is applicable to all defendants.
For the majority of higher criminal court defendants with matters committed, Date of Registration must fall on or after Date of Committal. The exception is when a matter that actually appears on indictment in a higher court is sent back to the lower courts for a committal, although this is very rare.
Collection methods:
Date of Registration is taken as the date acknowledged by the court that the documentary evidence is received/date stamped.
In the higher criminal courts, documentary evidence includes the committal papers sent from a Magistrates' Court (e.g. hardcopy, fax, electronic transfer) and for an ex-officio case the indictment filed by the Department of Public Prosecutions to an intermediate court or Supreme Court.
Depending on the Method of Initiation, the Date of Registration could be:
- the date when the charges are brought by the prosecuting party against the defendant in the lower court;
- the date a copy of the summons is provided to the court by the prosecuting party;
- the date when charges for a defendant are lodged with the court system for the first time - the date of direct presentment by the prosecuting party or the Attorney General;
- the date when the documentation for a defendant is first received/date stamped in a receiving court following transfer from another court level; or
- the date when a retrial is ordered by a court of appeal.
Related metadata:
Is used to derive the data element:
Is related to the data elements:
Date of Committal
Method of Initiation
ADMINISTRATIVE ATTRIBUTES
Source document:
1. Higher Criminal Courts Collection Manual
2. 2004 Data Collection Manual
Source organisation:
1. Australian Bureau of Statistics
2. Court Administration Working Group
History:
Commenced 2005
Comments:
None
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