Survey Participant Information - Economic Activity Survey - Health

ECONOMIC ACTIVITY SURVEY - HEALTH CARE SERVICES

GENERAL INFORMATION

If your business provided health care and/or medical related services in Australia, you may have received a health industry tailored Economic Activity Survey for 2017-18. The questions have been tailored to capture industry specific items.

What should I do if I cannot report at the necessary level of detail for some survey items?

The ABS requires information that is as accurate as possible. The information supplied by your business is used to produce estimates for all businesses within the same industry operating in Australia. The more accurate the figures you supply, the more accurate the estimates will be. However, if accurate data is not readily available, careful estimates will be accepted.

EMPLOYMENT

How should I report employment?


Employment
is a headcount of all persons who worked for the business as proprietors, partners, salaried directors or other employees in the last pay period ending in June 2018. It excludes casual or seasonal employees who are on the payroll, but did not work during this pay period. You should report for the last pay period ending in June 2018 even if this is not the last pay period in your financial reporting year.

Working proprietors and partners
If you are the owner-operator or partner of an unincorporated business, include yourself (and other partners) under Working proprietors and partners. Salaried directors of Pty Ltd companies should not be counted as working proprietors, but should be included as Salaried directors. Non salaried directors are excluded and should not be counted in Employment.

Other employees

This is a headcount of all persons who worked for the business and were paid through the payroll in the last pay period ending in June 2018 excluding salaried directors for incorporated businesses or working proprietors and partners for unincorporated businesses.

What about persons working for the business under contract?

  • Contractors and subcontractors who are other businesses, (i.e. have their own ABN and are paid on a fee for service or commission only basis), should not be counted in Employment.
  • If the business paid another business for contract staff, and those persons were on the payroll of the other business, they should not be counted in Employment.
  • Persons employed on a fixed-term contract, e.g. temporary staff, should be included in Other employees, ONLY if they were paid through the payroll in the last pay period ending in June 2018 AND Pay As You Go (PAYG) tax was deducted for them.

INCOME ITEMS

What should be reported as income from services?


Generally, payment received for the provision of any services, regardless of whether they are a primary or secondary activity of the business, should be reported as Income from services. In addition to this, any sale of goods that is carried out as a result of a service (e.g. the purchase of a pair of spectacles after an eye examination) should also be reported as Income from Services.

Examples of Income from services include:
  • Bulk billed patient payments (e.g. Medicare payments, Department of Veteran Affairs);
  • Private health insurance payments;
  • Direct patient payments (including gap or full fee payments);
  • Sales commission;
  • Consulting fees;
  • Sponsorship income;
  • Management fees/charges from related and unrelated businesses;
  • Advertising income.

Government funding for operational costs includes income received for items such as grants, apprenticeships and trainee programs, and other government incentive programs.

What is the difference between Sales of goods produced
and Sales of goods not produced?

Sales of goods produced
occur when the business that sells a good is the same business which undertook production of the goods, or had the good produced for it by a third party on a contract, sub-contract or commission basis.

Sales of goods not produced
are those goods the business purchased ready-made, then resold without making changes to the goods. Both wholesale and retail sales of goods should be reported here. For example, income from the sale in Australia of medical equipment imported from an overseas manufacturer would be included in Sales of goods not produced. The purchase of these items during the year should be reported in Purchases of finished goods for resale.

Delivery charges separately invoiced or itemised to customers for goods sold by this business/organisation

This item refers to the amount of income that is charged separately on invoice for the delivery of sale of goods to customers. For delivery of sales of goods not separately invoiced include income in Sales of goods.

Where to report income from various sources/activities? Although this list is not exhaustive, it does address some of the common reporting problems encountered by businesses.

Rent, leasing and hiring income
is conceptually a service income, but income from this source should be reported as Rent, leasing and hiring income.

Distinction: "Wet" and "dry" hire
: Some equipment, e.g. machinery, equipment or vehicles, may be hired either with or without operator/driver. This distinction, sometimes referred to as "wet" and "dry" hire, determines how this type of income should be reported.
  • Where the business derives income from hiring out equipment with operator ("wet" hire), the income should be reported as Income from services;
  • Where the business derives income from hiring out equipment without operator ("dry" hire), that income should be reported as Rent, leasing and hiring income.

Royalties income
is also conceptually a service income but income from this source should be reported as Royalties income. It includes payments received for the right to extract natural resources and payments received for the use of intellectual property owned by the business, e.g. patents and copyright, income from broadcasting rights.

Computer Software Sales:
The treatment of income from computer software sales differs depending on the situation.
  • If the business sells non-customised software it has created, this income should be reported as Sales of goods produced;
  • Where the business provides a customised software solution, income should be reported as Income from services;
  • On-selling software created by another business should be reported as Sales of goods not produced.

Discounts/Rebates received:
Discounts or rebates received by a business from its suppliers should not be reported as income, but should be deducted from the expense item to which the discount or rebate applied (e.g. Purchases or Other operating expenses).

Export sales (f.o.b)
: Where goods are produced or purchased in Australia for sale overseas, income from Sales of goods should represent the free-on-board (f.o.b.) price of the goods, i.e. a price which may cover the cost of transporting goods to the Australian customs frontier (point of exit from Australia) only, and not the cost of transporting the goods outside Australia. (Note the exclusion of Export freight charges from the concept of Sales of goods). Example: A piece of equipment is sold for export, at a price of $200,000 including $40,000 for transport costs, $5,000 of which is for transport to the Australian customs frontier and the remainder is for overseas shipping costs. Sales of goods = $165,000 ($200,000 - $40,000 + $5,000).

Gambling: Takings from gambling activities, including lottery tickets, are Income from services. This includes gambling taxes or levies but excludes payouts and rebates.

Progress payments billed on long term contracts:
Where a business has entered into a long term contract to supply goods or services, and recognises expenses and progress payments in its accounts, the progress payments should be reported as sales of goods or income from services, depending on the nature of the contract.

Sponsorship Income:
Sponsorship is not considered the same as a donation, as it involves a transaction, usually advertising or promotional benefits for the individual or business making the payment. It should therefore be reported as Income from services, unlike donations, which are reported as Other income.

Asset sales:
The proceeds from the sale of assets should be reported as Disposal of assets. The profit or loss from the sale of assets should be reported in Other Income as a positive or negative value.
Examples:
Asset revalued upwards and then sold for more than the new value: Asset purchased for $1,000 then revalued to be worth $1,200. It is then disposed of (sold) for $1,500. Thus we have Disposals = $1,500 and Other income = $300 ($1,500 - $1,200).
Asset revalued downwards then sold for less than the new value: Asset purchased for $2,000 then revalued to be worth $1,600. It is then disposed of (sold) for $1,400. Thus we have Disposals = $1,400 and Other income = -$200 ($1,400 - $1,600).
Asset revalued but no change in value: Asset purchased for $1,000 then assessed to be still worth $1,000. It is then disposed of (sold) for $1,500. Thus we have Disposals = $1,500 and Other income = $500 ($1,500 - $1,000).

Asset revaluation/impairment:
should be reported under Other income as either a net gain or loss. Negative revaluations and impairments should not be reported as an expense. This follows the same principles that apply to other examples listed in the survey, such as share trading or sales of assets.


EXPENSE ITEMS

How should I report Labour costs?


Labour costs do not include payments to contractors or sub-contractors operating under their own ABN. Further Information on Payments to contractors can be found below under How should I report payments to contractors and other businesses for services?

Payments made to another (related or unrelated) business for the supply of staff on a fee or contract basis, where the staff entitlements are paid by the business supplying the employees, should be recorded in the Labour Costs question Payments to other businesses/organisations (e.g. employment agencies) for staff. Payment to another business for recruitment services (i.e. advertising vacancies, conducting interviews) on behalf of your business should also be included in Payments to other businesses/organisations (e.g. employment agencies) for staff. However, any costs incurred by your business in the conduct of its own recruitment processes (e.g. payment directly to newspapers for running job vacancy advertisements) should be reported in Other operating expenses.

Employer contributions paid into superannuation should not include personal superannuation contributions for business owners not drawing a wage.

Payroll tax
is levied by State/Territory governments on businesses with large payrolls (usually greater than $0.5 million for the year). It does not refer to income tax withholding for employees.

Wages and salaries including provisions for employee entitlements
- gross (i.e. before tax) wages and salaries should be reported.
Capitalised wages and salaries (i.e. wages and salaries for work relating to the creation of capital assets) should not be included in Labour costs but instead in Capitalised wages and salaries.

How should I report Purchases?


If a good is purchased to be used or consumed in the production of goods or services (including office consumables), or for repairs and maintenance of equipment, its cost should be reported as Purchases of materials, components, containers, packaging materials, electricity, fuels and water. If the same good is purchased simply to be on-sold in the same form (without transformation), its cost should be reported as Purchases of finished goods for resale. For example:
  • Where a business buys packaging materials for its use, the cost of the packaging materials should be included in Purchases of materials, components, containers, packaging materials, electricity, fuels and water; but
  • Where a business buys packaging materials for sale (without processing) to other businesses or to the public, the cost of the packaging materials should be included in Purchases of finished goods for resale.

Note: In the context of selling finished goods, Purchases (expenses) are not the same as cost of goods sold. Purchases represent the amount actually expended by the business in the reporting period. Cost of goods sold, which is not collected in this survey, represents the amount expended only on goods actually sold in the reporting period (cost of goods sold is equal to purchases plus opening inventories minus closing inventories).

Any purchases of materials that have been capitalised i.e. purchases made to create capital assets, should not be reported in Purchases. Instead, they should be reported in Capitalised expenditure including cost of capital assets developed in-house by employees of this business/organisation under Capitalised wages and salaries and Other capitalised costs.

How should I report expenditure on electricity, fuels and water?


Reporting of expenditure on electricity, fuels and water depends on how the electricity, fuels and water are used by the business, as shown in the following examples.
  • Petroleum and diesel fuel purchased for wholesale or retail sale - report as Purchases of finished goods for resale;
  • Petroleum and diesel fuel purchased for use in own vehicles and equipment - report as Purchases of materials, components, containers, packaging materials, electricity, fuels and water;
  • Water rates paid - include in Purchases of materials, components, containers, packaging materials, electricity, fuels and water;
  • Electricity bills for powering office, hospital, etc. - include in Purchases of materials, components, containers, packaging materials, electricity, fuels and water.
How should I report contract, subcontract and commission expenses (other than contractor payments for freight and cartage)

Reporting of contract, subcontract and commission expenses depends on the type of service contracted and how the contractors are paid. To identify these workers, consider that contractors and subcontractors are not employees of your business, and therefore, are not on the payroll and do not receive a payment summary. The following are examples of how some commonly incurred payments to contractors should be reported:
  • When a medical contractor or subcontractor who has their own business, and therefore their own ABN, is paid for medical / health related services. For example, contract payments made to visiting medical practitioners / medical officers, should be reported in Contract payments for medical/health services,
  • When a contractor or subcontractor who has their own business, and therefore their own ABN, is paid for non-medical related services. For example, contract payments made to contractors for performing cleaning or repair and maintenance services, should be reported in Other contract, subcontract and commission expenses
  • Payments made to contracted and owner drivers to transport goods, equipment and other assets on behalf of this business/organisation should be reported in Freight and cartage expenses.
  • Capitalised contractor payments should be reported in Other capitalised costs
How should I report freight, cartage, delivery and transport services?

There is a specific question for Payments made to contractors and other businesses for freight, cartage, delivery and transport services. The following examples show how some commonly incurred freight, cartage, delivery and transport expenses should be reported.
  • Postage costs - include in Payments made to contractors and other businesses for freight, cartage, delivery and transport services;
  • Payments made to contracted and owner-drivers to transport goods sold by your business to customers - include in Outward freight, cartage, delivery and transport expenses;
  • Payments made for the movement of goods between different locations of this business/organisation by a third party - include in Internal freight, cartage, delivery and transport expenses; Payment made to a courier for pick-up of goods and delivery to your place of business - include in Other freight, cartage, delivery and transport expenses;
  • Payment of separately invoiced delivery charges to a supplier of goods - include in Other freight, cartage, delivery and transport expenses;
.

Where do I report my specific expense item?


Although this list is not exhaustive, it does address some of the common reporting problems encountered by businesses:

Consumables:
Consumables such as stationery, staff amenity supplies, cleaning materials etc. should be reported as Purchases of materials, components, containers, packaging materials, electricity, fuels and water.

Discounts/Rebates given:
Discounts or rebates given by your business to its customers should not be reported as an expense item, but should be netted off the income item to which the discount/rebate applied, e.g. Sales of goods or Income from services.

Equipment hire:
Regardless of whether the equipment was hired with or without operator (i.e. "wet/dry hire"); the expenses should be reported as Other operating expenses.

Finance lease payments:
When an asset, e.g. company car, is acquired under a finance lease arrangement, the value of the acquisition should be included in Capital expenditure.
If any work is undertaken by own employees of this business to install any asset acquired under a financial lease to make it operational, include the cost of this work within Capital expenditure and Cost of capital assets developed in-house by employees of this business/organisation (if applicable).

Repayments under a finance lease agreement consist of two components: interest and capital repayments. Capital repayments should not be reported in this survey. The interest component only should be included in Interest expenses.

Motor vehicle insurance premiums:
  • Optional third party insurance premiums, payable at the discretion of the business, should be included in Insurance premiums;
  • Compulsory third party insurance premiums, payable as part of the vehicle registration process should be included in Other operating expenses.

Sponsorship Payments:
Sponsorship is not considered the same as a donation, as it involves a transaction, usually advertising or promotional benefits for the individual or business making the payment. It should therefore be reported as Other operating expenses, whereas donations are excluded altogether.


INVENTORIES

How should I report inventories?


Inventories
are divided into three sections; Raw materials, Work in progress and Finished goods.

Raw materials
consist of goods that a business holds with the intention of using to produce other goods or in rendering services. For example, paper supplies for use in printing newspapers (good produced) or raw food to make a meal (provide a service).

Work in progress
consists of goods that still require work to reach the condition they are to be sold in, such as partially assembled machinery. The value of work in progress inventories should be reported net of progress payments billed.

Finished goods
consist of goods that are to be sold in their current condition, including goods for resale.

Inventories do not include depreciable assets of the business. These should be reported in Capital expenditure and disposal of assets.


CAPITAL EXPENDITURE AND DISPOSAL OF ASSETS


How should I report capital expenditure?


Only include figures for assets acquired or disposed of in the reporting year. Do not include all balance sheet items unless all the assets are acquired or disposed of during the reporting year.

Capital expenditure
refers to the amount spent by a business in the current reporting period on the acquisition of non-current assets. It can be considered the amount spent to purchase or upgrade productive assets like buildings or machinery to increase the business’ capacity or efficiency. If the business hires contractors to carry out capital work, then these contractor payments should be included in the cost of the capital works. It does not include additions to inventories.

Additions
: represents the expenditure on assets on an accruals basis, further to this you are required to report any Capital Work in Progress (CWIP) values against the relevant asset. If exact figures are not available, please provide careful estimates.
This survey aims to capture the activity and production in the economy as it is happening rather than when the asset is capitalised.

Disposals
: Refers to the sale of the asset to another individual or business. It can also include the discarding of an asset. For survey purposes we only require businesses to report the proceeds from sales of the assets.
The examples against each asset are intended to give an indication of the nature of assets a business may have to report in each category however it is not an exhaustive list. Further examples for each asset type can be found below.

Land
: purchases or acquisition of land.

Dwellings, other buildings and structures
:
  • Dwellings: used entirely as residences including structures such as garages, and all permanent fixtures customarily installed in residences;
  • Other buildings and structures: Comprise of non-residential buildings, other structures and land improvements. These may include things such as highways, roads, airfield runways, bridges, tunnels, subways, harbours, dams and other water works, pipelines, communication and power lines, construction for mining and manufacturing, warehouses and industrial or commercial buildings. Leasehold improvements that alter and improve the structure and value of the building should be included here (this does not include things such as painting and carpet additions but refers more to structural changes).

Machinery & Equipment
Road vehicles
: this category is for vehicles that are primarily to be used on the road such as cars, trucks, motorcycles and utes.

Other transport vehicles and equipment
: this category consists of equipment and vehicles for moving people and objects. This may include items such as trailers, semi-trailers, ships, railway and tramway locomotives, rolling stock and aircraft.

Industrial machinery and equipment
: whilst some items within this category may be mobile and capable of transporting people or goods, their primary business function is for use in the production of goods and/or services which is why they fall under this category. Additional items that could be included are:
  • Engines and turbines;
  • Pumps, compressors, hydraulic power engines;
  • Lifting and handling equipment;
  • Machine tools and accessories (hand tools, tools customarily in a workshop);
  • Equipment for food, beverage preparation;
  • Point of sale terminals, booking systems;
  • Industrial cooking appliances;
  • Domestic appliances for production purposes;
  • Climate control systems and other equipment used in core production.

Electrical machinery and electronic equipment
: this may include things such as electrical generators and motors, electrical transformers, static converters and inductors, electricity distribution or control apparatus, lighting equipment, electrical ignition or starting equipment, and electrical signalling equipment.

Communications equipment
: this may include things such as radio broadcast and television receivers, video and digital cameras, microphones, loudspeakers, amplifiers.

Other plant and equipment
: consists of machinery and equipment not elsewhere classified, this may include items such as office furniture and fencing materials.

Information Technology
Computer hardware
: this may include things such as, hard drives, monitor screens, mouses, keyboards, printers, scanners, automatic data processing machines, and sound/video and/or network cards.

Computer software
: any software that may be installed in the business' systems that enable it to operate more efficiently such as Microsoft suite, financial systems, software that operates large machinery etc.

Computer software purchased from another business/organisation: any software that has been purchased from another business to be installed on computers used by your staff to enable them to operate and perform their work.
Computer software developed in
-house by employees of this business: any software that may have been developed for use by employees of your business.

Intangibles
: This may include items such as trademarks, mastheads, spectrums, company brand, customer bases, licenses, patents and goodwill etc.

What is the cost of capital assets developed in-house by employees of this business/organisation?

This question aims to capture the extra layer of production in the economy that might never be exchanged in the market. Activity reported here is a subset of that reported in Capital expenditure (and therefore should not exceed it).

Example: if your staff develop a new piece of software that improves the efficiency and the production process of your business but is only used in-house and never sold to another business, then the cost of this production activity needs to be reported under the Cost of capital assets developed in-house by employees of this business/organisation question. For our survey purposes, we want to know the wages and salaries of employees of your business that contribute to the development, building, construction and/or creation of the asset (including any additional ‘on-costs’ such as Fringe Benefits Tax, workers compensation, superannuation) that is used exclusively for business purposes (not for resale). This is deemed to be capitalised wages and salaries. Please exclude from salaries/wages figures any amounts included in Capitalised wages and salaries to avoid double counting.

Another example may be an employee of your business who is tasked with project managing the building and construction of an asset. Whilst they aren’t actually involved in the physical build of the asset, their insight and involvement is integral to the completion of the asset and as a result their wages are deemed as ‘capitalised wages’. The other capital costs such as hiring contractors and the materials purchased to build the asset would be deemed as ‘other capitalised costs’.

'Other capitalised costs’
may include both capitalised services and capitalised goods used as inputs to assist in the building and development of the asset. For example if an upgrade or improvement to an existing building or infrastructure such as a road was project managed in-house then the cost of any goods or materials used and/or contractors undertaking the work would need to be reported in Other capitalised costs with the wages of the employees project managing reported under Capitalised wages and salaries.

What are the Impacts of the legislation change introduced in the May 2015 Budget for small business owners?

In the May 2015 Budget, the Federal Treasurer announced a new incentive for Small Business owners to immediately write off the business portion of assets costing less than $20,000 (now extended to 30 June 2018).

The ABS expect small business owners to continue reporting these eligible capital asset purchases under capital expenditure, with the relevant write off amount reflected in Depreciation and amortisation expense.


MULTI-STATE OPERATIONS


How do I report income from sales of goods and services by state?
Income from sales of goods and services should be reported against the state or territory where the sale was made or the service was provided. For export sales, report against the state or territory from which the sale was made.

How do I report employment and wages by state?
Employment and wages should be reported against the state or territory of the office or location in which the staff are based. For staff who travel interstate or overseas to undertake work, report against the state or territory in which they are usually based.


CHECKLIST


The purpose of this checklist is to assist you, to check the information which you have supplied in the survey before submitting it to ABS. Use of the checklist may reduce the need for us to contact you with further enquiries. The points covered reflect some of the most common reporting errors.

Employment
  • Are the reported numbers a headcount of persons working for the business? (Should not be FTE.);
  • Have you reported only those who worked for the business in the last pay period ending in June 2018?
  • Working proprietors and partners should only be reported for an unincorporated business, not if the business is incorporated (e.g. Pty Ltd);
  • If the business had offices/locations with staff in more than one state or territory, does the total for Australia equal Total number of persons?

Financial information
  • Are all reported financial items reported in $'000s (thousands)? For example, if business income for the year were $123,456, it should be reported as 123 on the survey;
  • Have the nature and amount of the main components of 'Other...' items been provided in Other Income and Other operating expenses?
  • If income from sales of goods produced by the business has been reported, have associated purchases been reported correctly, i.e. as Purchases of materials, components, containers, packaging materials, electricity, fuels and water?
  • If income from sales of goods not produced by the business has been reported, have associated purchases been reported correctly, i.e. as Purchases of finished goods for resale?
  • Have the values of both opening and closing inventories been reported, where applicable?
  • If Cost of capital assets developed in-house by employees of this business/organisation is reported, the value must be less than or equal to the sum of Capital expenditure items.

Other information
  • Have you provided comments on any unusual movements regarding the information you have supplied. By taking the opportunity to do this you will enhance the value of the data you supply as well as minimising the chance of ABS staff being required to call you directly for clarification.
  • Have you provided an estimate of the time taken to complete this survey? (Please note that we use the time taken information to help us to design effective surveys while minimising the burden on our providers.)